Administrative assistant recruit without searching
Are you looking for an administrative assistant for your administration, bookkeeping, or back office? Jobby searches 24/7 in talent pools with 293,926+ candidates, invites the right profiles, and screens for the must-haves you define. Jobby recruits. You hire. 24/7.
Vacancies: live supply on JobFunders, surveyed in September 2026 · Jobby figures: 2026 management report and product behavior · Finding administrative staff
Must-haves on which you can screen an administrative employee
Examples of must-haves you can set for an administrative assistant. You choose which ones apply to your job; Jobby automatically screens candidates based on those criteria.
| Example of a must-have | Why it counts for this position |
|---|---|
| Proficient with Excel and Office | The basis for almost every administrative task. |
| Experience with an ERP or accounting package | Those who know the system become independent faster. |
| Fluent Dutch and French | Required if you have customers or suppliers throughout Belgium. |
| Work accurately | Errors in invoices or files cost a lot of time later on. |
76% of the Jobby vacancies receive applications within 60 days, and for half of them, the first one arrives within just one day.
Do you want to see how it works first? Test my vacancy for free or book a demo.
Find an administrative assistant with Jobby
- Why searching takes time. An administrative assistant keeps files, invoicing, and scheduling in order and works accurately, even under time pressure. There are many administrative vacancies open, so good candidates have a choice, and employers often look for a specific combination of languages, software, and experience. On JobFunders, there are 2,500+ administrative vacancies open in Flanders (surveyed in September 2026): you are therefore competing with many other employers for the same people.
- Typical regimes. Full-time or part-time day shifts, hybrid work with work-from-home days, replacements during maternity or parental leave, and extra staffing during shutdowns or peak periods.
- This is how Jobby helps. Jobby searches talent pools 24/7 with 293,926+ profiles and also activates passive candidates who do not respond to vacancies. The first SMS invitations are sent within 2 minutes of activation; you will see your first candidates within 48 hours. If you set "experience with our accounting package" and "fluent French" as must-haves, Jobby automatically screens for these, and you will only speak to candidates who can start working immediately.
- Class and minimum wage. In Joint Committee 200, the job class and years of professional experience determine the minimum gross salary; the table can be found on our page about the minimum wage of an administrative employee. If your company falls under a different joint committee, you will find the amounts in the minimum wage database.
- Fair price. An annual subscription of €1,500 (Solo) to €6,000 (Scale) with a match guarantee, or €100 per approved candidate. A free ATS is included and there are no selection fees.
- And compared to interim? As a market average, a traditional interim agency charges a coefficient of approximately 2.10 on the gross salary for the duration of the interim period. If you still wish to start on an interim basis, Jobby finds and screens the candidate, and you work via payroll for an interim partner at a market-average coefficient of approximately 1.60. These are estimates: adjust them with your figures in the recruitment cost calculator. If you need administrative staff who are immediately available on very short notice, an interim agency can be the right choice.
Frequently Asked Questions
What is the minimum wage for an administrative employee?
For employers in Joint Committee 200, it depends on the job class and the experience of your employee. For other sectors, consult the Minimum wage database of the FPS Employment. You can always pay more.
How do I fill a temporary administrative replacement position?
Clearly state the duration of the assignment in your job posting so that candidates know what to expect. For short-term replacements during school holidays, a student worker is also an option: you can read the steps in our guide. hire a student worker.
How quickly do I get candidates via Jobby?
After activation, the first SMS invitations are sent within 2 minutes, and you will see your first candidates within 48 hours. 76% of the Jobby vacancies receive applications within 60 days, and for half of them, the first one arrives within just one day.
How much does Jobby cost?
You choose an annual subscription from €1,500 (Solo) to €6,000 (Scale) with a match guarantee, or you pay €100 per approved candidate. A free ATS is included and there are no selection fees. Do you want to see it work first? Test my vacancy for free.
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Find staff while you simply continue working
Jobby recruits, you hire. The first SMS invitations are sent within 2 minutes of activation, and Jobby automatically screens for the must-haves you specify for your administrative assistant.
Jobby recruits. You hire. 24/7.
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